Active students
—
AlloFlow • Google Education pilot
School Rewards
Loading secure repository…
Checking sign-in
Connecting to the school-owned rewards ledger…
Built-in help
How School Rewards works
Short answers for the questions people ask most. The full manual and the printable quick cards are linked at the end.
Two kinds of points
Available balance is what a student can spend.Every award adds to it and every store purchase takes from it. Points reserved for a print request are held back until that request settles.
Growth levels never go down.Each recognition category keeps its own level, worked out from all the recognition a student has ever earned there. Shopping spends points; it does not undo growth.
Who does what
Staff recognise students.Teachers and other staff record points with a written reason from the Award points tab. They cannot sell prizes or change balances any other way.
Cashiers run the register.On shopping day a cashier completes each purchase on the Store tab against the live balance and stock.
Administrators own the setup.Whoever ran the one-time setup is the first administrator. Administrators manage the roster, staff access, prizes, stock, shopping windows, corrections, and refunds.
Students see only themselves.A signed-in student sees their own balance, growth, and the reasons staff wrote, plus the prize catalog. Roles come from the roster and staff list, never from the link.
Awarding points
Finding a student.Type part of a name, grade, or homeroom in the search box, or narrow the tiles with the grade and homeroom filters. Each tile shows the name, grade, homeroom, and a short reference code so two students with the same name are easy to tell apart.
Verify before you record.Tap a tile and read the confirmation panel underneath: it repeats the name, grade, homeroom, and reference code you chose. The explanation is required and is the sentence the student will read.
Wrong student or wrong amount?Choose Undo in the notice within fifteen minutes. After that, ask an administrator to record a correction from Progress & activity.
Same recognition for several students.Tick the group option, tap the tiles or use Select all shown after filtering, then record once. Each student receives their own entry with the same reason.
Checkout at the register
Checkout happens in two steps.Choose and verify the student, pick the open store window, and add prizes. The button then refreshes the live balance, stock, and window and shows a final confirmation. Nothing is charged until you confirm.
If something changed while you were building the cart.The cart stays in place and the affected prize is highlighted. Review it with the student, adjust, and try again.
Receipts.The receipt appears on screen and is emailed to the student. If email fails, print the on-screen receipt and tell an administrator; the purchase itself is complete. Refunds are administrator actions.
Never resubmit an unclear request.If a checkout times out, keep the screen, note the time, student, and cart, and ask an administrator. The portal keeps a stable key so an exact retry cannot charge twice.
For students
Your overview shows what you can spend and how you are growing.Latest recognition shows what staff wrote when they recognised you. The full history is under Progress & activity.
Choose a goal.Save for this marks one prize as your goal and shows how many more points you need. The goal stays on this device.
Shopping happens at the register.When the store is open, a cashier completes your purchase and your receipt is emailed to you.
Running the school setup
Start with the first-week checklist.It works itself out from the ledger and each unfinished line has a button that opens the right card. Advanced cards start collapsed; use the section links at the top of Admin setup to open one.
Store windows: Preview, Open, and open right now.Preview lets students see prizes; Open lets cashiers sell. A window that is set to Open only sells between the start and end times you gave it, and the Store tab says whether shopping is open at this moment.
Stock is separate from the prize.Editing a prize never changes its stock. Use Adjust stock, which opens the inventory card, and give a reason for the change.
Print Lab stays hidden until you are ready.Keep it off under School settings until the school has a reviewed printer workflow.
Links open in a new tab. If your school network blocks them, the answers above still work here.
Points in circulation
—
Store status
—
Prize preview
Students receive balances by email; this catalog can be previewed before trimester shopping opens.
Have a reward code?
Points added to your balance
—
Available to spend: —
My growth
Growth levels use points earned in each category. Store purchases never lower these levels.
Latest recognition
What staff wrote when they recognised you. The full history is under Progress & activity.
How this pilot works
1. Earn throughout the trimesterAuthorized staff record positive recognition.
2. Receive balance emailsEach student gets a private total at their managed school address.
3. Shop when the window opensA cashier verifies the live balance and completes the order.
4. Spending never lowers growthPurchases use the available balance. Growth levels count recognition in each category and only go up.
Award points
Choose a HOWL or school-defined category, then tell the student specifically what they did.
Current balances
Print claim codes
Create single-use codes that a student redeems by scanning while signed in. Points and reason come from this form, never from the code.
Codes ready. Each link works once; share by QR or link.
Recent code sheets
No code sheets yet.
School store
Discover your next reward
Browse rewards, choose a saving goal, and visit the cashier when shopping is open.
Store catalog
Purchases are completed at the register by a cashier or administrator. This view is browse-only.Open a shopping window in Admin setup to enable checkout.Checkout stays closed until an administrator opens a shopping window. A cashier then completes each purchase at the register.
Saving a goal does not reserve stock or spend points. A cashier completes your purchase.
Cashier checkout
Checkout refreshes the live ledger, inventory, and shopping window before showing the final confirmation. The cart stays in place if availability changes.
Recent recognition
| When | Student | Category | Points | Why | Action |
|---|
Receipts & orders
| When | Student | Total | Order | Receipt | Action |
|---|
Print Lab is temporarily unavailable. Other rewards tools are ready. Retry Print Lab to continue.
My Print Lab points
A reservation sets quoted points aside while the school prepares your approved print. Points are spent only when staff marks the item fulfilled.
Ledger balance0
Reserved0
Available0
Submit or revise a design
In AlloFlow's 3D Print Lab, run preflight and download a privacy-minimized .alloflow-print.json review handoff. It contains no student account identifier.
Private by default: uploaded model bytes stay in school-managed storage and are not exposed through this portal. Staff must verify the asset and slicer preview before approving a quote.
My registered models
Asset verification and publication are separate. A verified model remains private unless you explicitly request catalog publication and staff approves it.
My print requests
Confirming a quote reserves points. If staff requests changes, choose that request in the submission form to preserve its revision history.
Request catalog publication
Publishing is optional, moderated, and separate from buying a print. Your school email is never shown in the catalog.
Moderated school model catalog
Only staff-approved designs appear here. Report anything that should be reviewed; remixing creates a private copy and is available only when the creator allowed school remixing.
Private Print Lab review queue
Client checks are advisory. Verify the asset hash, units, slicer preview, material, safety, and printer settings before quoting. Queue buttons update records only; this portal never sends commands to a printer.
Private asset verification
Download the exact model for local inspection, then verify its hash, scale, and slicer preview. Downloads are limited to authorized staff; students never receive Drive links.
Catalog moderation
Approve appropriate submissions, reject with a student-facing reason, investigate reports, or unpublish an approved entry.
First-week checklist
Worked out from what is already in the ledger; nothing to tick by hand. Each line says which card to use.
School settings
The tab stays hidden until you turn it on here, so nothing is shown before the school has a reviewed printer workflow. Existing print records stay in the ledger, and print endpoints keep their own role checks.
Student roster
Add a student or select an existing record to edit, deactivate, or reactivate it. Inactive students remain in historical activity but cannot receive awards or shop.
Bulk CSV import
A spreadsheet saved as CSV with these five columns, one student per row. Students already on the roster (same email) are updated; import up to 500 rows at a time.
| firstName | lastInitial | grade | homeroom | |
|---|---|---|---|---|
| Ava | R | 3 | 3B | ava.r@yourschool.example |
| Mateo | L | 5 | 5A | mateo.l@yourschool.example |
Storage and retention
The ledger and the audit trail are permanent by design, so they only grow. This shows how much of the spreadsheet is used and what can safely be trimmed. Request records are the short-lived receipts that stop a retried click from acting twice; once settled and old, they are no longer needed.
Academic year
Closing a year archives a summary for every student and, if you reset balances, appends one closing entry each rather than editing any total. Last year stays readable, and the audit trail stays valid. Growth levels are not affected: they count recognition across a student’s whole time at the school, and only spendable balances reset.
Records requests
A district retention schedule can require one student’s data to be handed over or removed. Do not delete rows in the spreadsheet: the audit trail is a linked chain, and a removed row breaks verification permanently with no sign of why. Use these instead.
A JSON file with every row the repository holds about them, for answering the request.
Redact this student
Replaces their name, school email, and the words staff wrote about them with a placeholder, and parks the account so it cannot sign in. Points, dates, and record ids stay, so balances still reconcile and the audit trail still verifies. This cannot be undone.
Provider-neutral SIS snapshot
Import an alloflow-sis-roster/1 JSON snapshot exported through a district-approved process. Preview performs no writes; applying requires a separate confirmation. No vendor credentials or live SIS connection are used.
Safe pilot boundary: up to 500 students; create/update only. Deactivation is intentionally unsupported.
Choose a provider-neutral roster snapshot.
Staff access
Add a member or select an existing account to change its role or active status. A managed email is locked while editing so a role change cannot create a second identity.
Prize catalog
Create a prize with its starting inventory, or edit an existing prize's name, cost, description, image, and visibility. Existing inventory is never included in a metadata save.
Inventory adjustment
Stock changes are separate, reviewed transactions. The saved inventory version prevents an older page from replacing newer checkout, refund, or administrator activity.
HOWLs & custom categories
Edit the included HOWL starters or add a school-defined framework. Deactivating a category removes it from new awards while preserving past student growth and explanations.
Trimester shopping window
MVP suggestion: use the same trimester record as it moves from PREVIEW to OPEN to CLOSED. Dates are enforced whenever status is OPEN, and making one window visible closes any older preview/open window.
Balance emails
One private message per managed student address. Emails show only the total, timestamp, and store availability—not behavior reasons or rankings.
No recent student statement run.
Guardian connections
Use only a verified guardian address and document school authorization. Guardian digests contain positive summary totals and no award reasons, rankings, model files, or student login details. Disabling a connection requires a reason but does not require reaffirming withdrawn consent.
Guardian digest delivery
Send one privacy-minimized progress and balance summary per active, consented guardian connection. Google mail quota and duplicate-period protection still apply.
No recent guardian digest run.
District aggregate summary
This report contains school totals and status counts only—no names, emails, guardian mappings, award reasons, or model details.
No aggregate summary loaded.
Mail runs & delivery review
Privacy-safe operational status only. Recipient names, addresses, message payloads, and raw provider errors are never shown here.
Unresolved delivery attempts
Pending and unknown attempts must be verified outside this portal before resolution. Notes must not contain names, addresses, or other personal information. Only a confirmed failed delivery can be retried.
Operations integrity & recovery
Run the read-only repository scan before a store day and after any ambiguous request. Most findings require operator review; only a pending signed award, correction, checkout, refund, or catalog/inventory operation can be resumed here.
No repository integrity report loaded.
Trimester reconciliation
Download an aggregate CSV of orders, refunded points, outstanding balances, finite inventory, and audit-chain status. Student names and emails are excluded.
Tier 1 acknowledgments
How often, and where, students are recognized, after corrections. Students recognized least are a screening signal for your MTSS team: export their counts under private codes and paste them into MTSS Triage in the Leadership Hub. The store never records tiers or interventions.
No acknowledgment report loaded.